Terms and conditions - Fellowships

Terms and conditions - Fellowships

If you are a recipient of a Chevening Scholarship Award, the relevant terms and conditions can be found here.

The Chevening Code of Conduct forms part of the terms and conditions of a Chevening Award and can be found here.

The effectuation of a Chevening Fellowship is contingent upon the availability of transportation and sufficient funds, stable conditions in the UK and the fellow’s ability to procure relevant UK entry clearance (a visa) and receive medical clearance. Neither the FCDO nor the Secretariat assumes responsibility for any injury, accident, illness, loss of personal property or other contingencies which may befall a fellow during the course of his/her Chevening Award. We strongly advise that you take out appropriate insurance to cover your travel to, and stay in, the UK. For the purposes of these terms and conditions, it should be understood that the UK includes the countries of England, Scotland, Wales, and Northern Ireland only; UK overseas territories are not considered as being part of the UK in this instance.

Full details of administrative arrangements will be given to Chevening Fellows with conditional and Final Award Letters and on the Chevening website. When considering whether to accept an award, you should be aware of the following points:

1. Value of award

a)   A Chevening Fellowship normally comprises:

  • Payment of programme/tuition fees.
  • Economy travel to and from your country of residence by an approved route for you only. There may be restrictions on flights from your home country to the UK or limited flights available at the time your course starts. Fellows are encouraged to travel to the UK as soon as possible once restrictions are lifted and availability improves.
  • Depending on your fellowship type, an arrival allowance, paid once you have arrived in the UK.
  • Reimbursement of an entry clearance (visa) application for you only.
  • Depending on your fellowship type, a departure allowance, paid once you have arranged to leave the UK at the end of your award.
  • A contribution of up to £75 for TB testing, where this is required for your visa application.
  • Depending on your fellowship type, a travel top-up allowance, paid once you have arrived in the UK.
  • A monthly personal living allowance (stipend) to cover accommodation and living expenses. Where accommodation is arranged by the host institution, an adjusted stipend amount is provided.
    • If you receive your stipend on a monthly basis, the amount will depend on whether you are studying inside or outside of London. Otherwise, you will receive your stipend as a lump sum at the start of your fellowship.
    • Chevening Clore Leadership Fellows will receive disbursements of their annual budget throughout their award year, subject to approval between the Clore Leadership Programme and the Chevening Secretariat.
    • Monthly stipend payments will be made to you on or around the 21st of each month for the following month.
    • These rates are subject to annual review.
    • Where your course starts or ends partway through the month, the stipend for that month will be adjusted as appropriate.
  • Reimbursement of the Immigration Health Surcharge or a contribution towards travel insurance pro-rated up to £200.

b) The following award components are paid directly to the provider on your behalf:

    • Programme/tuition fees.
    • Accommodation where this is arranged as part of the fellowship.

e) Fellows with an award duration of three months or less will be paid the entirety of their allowances (stipend) as outlined on the Final Award Letter, on arrival into the UK. Fellows are expected to manage their funds accordingly and seek budgetary and financial advice from their host institution or the Chevening Secretariat where required.

f)  Fellows with an award duration of over three months will receive their first two stipend payments in addition to the arrival allowance on arrival into the UK. Subsequent stipend payments will be made on the 21st of every month for the duration of the fellowship (as stated above).

h) All Chevening Awards are calculated to support your costs only. There are no financial or welfare provisions for dependents. It is strongly advised that you do not bring dependents to the UK as this may impact your overall wellbeing as you bear the sole responsibility for all dependents whilst in the UK.

i)  The Chevening Programme will not endorse the visa applications of, nor provide travel for dependents.

2. Funding additional to a Chevening Fellowship

a) You must not accept any other form of publicly-funded award during your fellowship and should not normally accept additional funding for purposes already covered by Chevening.

b) Where you are considering applying for or are offered additional funding after you have been selected, you must disclose this to your programme officer as soon as possible.

c) You may retain funding or other benefits not specifically covered by your Chevening Fellowship and you may continue to be in receipt of a salary from your previous employer during your fellowship.

d) You are required to seek approval from the Secretariat before undertaking any part-time employment or internship opportunities outside of the approved fellowships programme.

e) You must comply with the employment conditions of your visa, university/college regulations, and the conditions of your award.

f) You should remember that your fellowship activities are of paramount importance and should be given due priority.

g) The right is reserved to abate Chevening Fellowships in instances where you are a beneficiary of other significant awards, prizes or earned income.

3. Keeping your contact details up to date

a) You must ensure that the Secretariat has up to date contact details for you, including a UK address and email once you have arrived in the UK and an overseas address and email at the end of the fellowship.

b) You must keep in touch with the Chevening Secretariat during the term of your Fellowship and, in particular, keep your programme officer informed if you:

  • Change your address, even temporarily.
  • Change your marital status.
  • Suffer any injury, illness, loss, or damage to your person or property.
  • Become involved in any legal action (civil or criminal), actual or threatened.
  • Are absent for more than four days at any one time from your place of study.

c) You must return any form or request for information promptly to the Secretariat. If you do not, your stipend may be withheld.

4. Travel during an award

a) The UK is defined as including the countries of England, Scotland, Wales and Northern Ireland. UK overseas territories are not considered as being part of the UK in this instance.

b) Once you have arrived in the UK, you must remain there (except for authorised absences) during your Fellowship, except where an international visit forms part of the programme.

c) Once you have arrived in the UK, you are not permitted to be outside the UK for either academic or personal reasons for more than 30 days throughout the entire period of your fellowship. Any absences from the programme without prior notice may result in suspension of the stipend or early termination of award. Pro-rated travel allowances are as follows:

    • 3 month tenure – up to 7 days travel outside of the UK
    • 6 month tenure – up to 14 days travel outside of the UK
    • 9 months tenure – up to 21 days travel outside of the UK
    • The entitlement is pro-rata for all other durations

5. Conduct

a) You must comply with the Chevening travel policy when booking your flights to and from the UK. If you do not, you may lose the entitlement to have your flight costs covered by Chevening.

b) You must diligently pursue the programme agreed and abide by the rules of any organisation in which you work or study.

c) Your fellowship is calculated to support your costs only. There is no provision for dependents of Chevening Fellows. Fellows are advised not to bring dependents to the UK. The Chevening programme provides no financial or pastoral support for dependents and will not endorse the visa applications of, nor provide travel for, dependents.

d) You must act as an ambassador for both Chevening and your home country during your fellowship, whether in the UK or not, and remember that your actions and remarks will have an impact on the reputation of both.

f) You must not engage in political activities or in any other activities of a public nature likely to affect the British Government adversely.

g) If you share your Chevening experiences online, you should acknowledge that these views are your own and do not represent the Chevening programme or the FCDO.

h) You must not serve as an official representative (whether diplomatic, consular or otherwise) of any government during the course of your studies.

i) You must acknowledge Chevening in any publications (e.g. journal articles, book chapters or a thesis) resulting from your visit to the UK during the term of your Chevening Fellowship. You must cite the Chevening Programme as ‘Chevening Scholarships, the UK government’s global scholarship programme, funded by the Foreign, Commonwealth and Development Office (FCDO) and partner organisations.’

j) Any behaviour which is deemed to be in breach of the above conditions may result in an official warning regarding behaviour from the Secretariat and/or a formal letter of warning from the British embassy or high commission and may result in the withdrawal of your award.

k) Fellows must complete and return all report requests and surveys sent throughout their Chevening Award.

6. Social media usage

Chevening has a range of social media platforms for scholars, fellows and alumni to interact with. We look forward to receiving your comments and participation in discussions, and we encourage open, lively debate.

However, we do ask that our scholars, fellows, and alumni adhere to certain good practices and conventions of polite and constructive discourse. These terms of use can be found here.

7. Events and opportunities

a) You are requested to participate in the pre-departure briefing hosted by the British embassy or high commission in your home country, prior to departure for the UK.

b) You must participate in an induction with the Chevening Secretariat (and in some instances in conjunction with your fellowship provider), on arrival in the UK.

c) Fellows are invited to participate in a feedback session run by the Chevening Secretariat at the time of completion of the award.

d) Fellows are strongly encouraged to engage with other Chevening Awardees through participation at events and activities organised by the FCDO and the Secretariat while on award.

d) If you are participating in an aspect of your Chevening Fellowship in your home country, you should participate in digital events and opportunities offered by the Chevening Secretariat or your host institution.

e) You must behave appropriately at all events which you participate in and give appropriate notice to [email protected] if you are unable to participate.

f) Failure to participate in events (either mandatory or optional) once registered may result in future opportunities being withheld and your British embassy or high commission being notified.

g) Scholars, fellows and guests who sign up for Chevening events are responsible for their own safety and that of their belongings. The Chevening Secretariat assumes no responsibility for any physical harm or loss of personal belongings incurred while travelling to or participating in our events.

h) If you have additional requirements that could affect your ability to participate in some of our events, please use your best judgment when signing up for those events and inform the organiser of your access needs as soon as possible. Please note that Chevening staff are not qualified to offer first aid, and if any medical emergencies arise during our events, you will be directed to the closest medical facility.

i) You are not permitted to bring your own guests to Chevening events (this includes friends, partners and family members). Uninvited or unregistered attendees will be turned away from events.

k) Fellows will be required to complete arrival and departure surveys for the on-going evaluation and continuous improvement of the programme.

8. Use of your data

a) The FCDO and ACU will handle all information about fellows according to the data protection principles enshrined in UK data protection laws and specifically in accordance with the Secretariat’s privacy notice.

b) In submitting an application and accepting a Chevening Fellowship, you accept that your data will be recorded and used by the FCDO and the ACU in the ways set out in these terms and conditions. For further information on the use of your data, please see the Secretariat’s privacy notice.

c) In line with the privacy notice, the FCDO and the ACU may use and share a fellow’s details for purposes necessary for the administration of the fellowship.

d) The FCDO (or the Secretariat acting on behalf of the FCDO) may publish the names and basic details of candidates selected for awards in the exercise of its legitimate business interests and in accordance with the Chevening privacy notice.

f) In accepting a Chevening Fellowship you agree to provide the Secretariat with a short biography and photograph that can be published as a way of demonstrating the quality of fellowship recipients. You may request not to have your biography published.

g) By accepting a Chevening Fellowship you consent to your details appearing in any Chevening Alumni directory on completion of your award unless you specifically request for your name to be excluded from Chevening Alumni directories.

9. Duration of Fellowship

a) Fellowship tenure dates are listed in your Final Award Letter.

b) The award will cease the day the award completes as listed on the Final Award Letter or the date you depart the UK, if this is earlier than the award completion date.

c) Extensions to the original fellowship duration may be permitted in exceptional circumstances, but the total duration must not exceed 12 months. All extensions are subject to the availability of funds and assessed on a case by case basis. Extensions are not automatic and should not be assumed.

d) Chevening Fellows are required to abide by all conditions of their UK visa.

e) Stipend payments will only be made for the duration of the fellowship.

f) Fellow are expected to return to their home country on completion of their fellowship.

10. Deferral of fellowship

a) Applications to defer awards will only be granted in the case of pregnancy and, for the 2020/21 academic year, reasons relating to the COVID-19 pandemic.

b) In the case of pregnancy, you may either continue with your award or you may defer it until the following academic year. If you wish to continue with the fellowship, you need to be aware that if you take an extended period of leave from your activities in the UK it is possible that your visa will be cancelled. If this happens, you will have to return home and apply for another visa before being able to resume your activities (and if the programme allows).

b) The deferral offer will be invalid in instances where a short course ceases to run in the following academic year.

c) Candidates selected for a Chevening Fellowship who wish to defer their award due to reasons relating to the COVID-19 pandemic should read the guidance on our website here about how to request a deferral. This guidance forms part of these terms and conditions.

d) Deferrals will only be considered for participation in the subsequent academic year’s programme. Candidates who do not take up their award in the subsequent year will forfeit their fellowship and will be required to apply in the next application round.

e) All other candidates selected for a Chevening Fellowship who are unable to take up their award must normally withdraw from the award and re-apply the following year.

11. Visas and Immigration

a) All regulations concerning immigration and entry clearance (visas) are set by the Home Office and are subject to change.

b) You must abide by all conditions of your UK visa.

c) If you breach the conditions of your visa, the Secretariat may be required to issue you with a formal letter, notify the British embassy or high commission or partner and/or restrict further access to the Chevening network (via events or digital platforms). Depending on the nature of the breach, your visa sponsor may be required to curtail your visa. In this case, your fellowship will be withdrawn.

d) You may be required to send evidence of your immigration status to your programme officer once you have arrived in the UK. Failure to return this evidence when requested may result in a financial penalty being applied.

12. Travel booking policy

a) All fellows must comply with the Chevening Travel Policy when booking return flights to and from the UK. You will forfeit their entitlement if these policies are not adhered to.

b) A Chevening Fellowship includes the cost of air travel from the nearest airport to your home, to the nearest airport to your host institution in the UK.

c) Fares must be booked through the Secretariat’s nominated travel agent.

d) Chevening cannot be responsible for tickets booked through other routes, unless there are exceptional circumstances for which permission has been obtained in advance.

e) All fellows must book a return airfare which will be on the most economical rate available and arrival in the UK should be as advised by the Secretariat.

g) Fellows with tenures over three months may elect to book single flights to and from the UK. In these cases, fellows booking homeward flights for the completion of their programme, must do so at least one month before the completion of their tenure. Stipends and allowances may be withheld if the Secretariat is not informed of the confirmed homeward flight within this timeline.

h) Flights are not guaranteed as direct routes but we will make every effort to ensure this where possible.

i) The Secretariat’s chosen travel agency will provide the best fare available based on individual requirements and the Chevening Travel Policy, as such flexibility is requested.

j) The Secretariat’s chosen travel agency will invoice the Secretariat for flights booked for Chevening Fellows.

13. Conclusion of fellowship

a) You must return home for a period of at least two years following completion of your fellowship. The Secretariat is unable to provide any letter of support which might be quired to enable a fellow to stay on or to work or study in the UK.

b) Applications to return to third countries for the two-year period may be considered in exceptional circumstances if returning to the home country is impossible due to conflict in that country.

c) You must not apply to switch to any other visa category or extend your current visa on completion of your fellowship.

d) You must inform the British embassy or high commission once you have returned to your home country and remain in touch following your return.

g) Your homeward flight must be taken by the date that your programme officer confirms. You will not be permitted to book a flight after your visa expiry date under any circumstances.

14. Termination of a fellowship

The Secretariat, acting on behalf of the FCDO, will be entitled to terminate a fellowship at any time, by immediate notice to the fellow in writing, in the event of:

a) Misconduct, whether in connection with the fellowship or otherwise.

b) Failure to make such progress in the award as is considered satisfactory.

c) Failure to attend, participate and engage in the fellowship as is considered unsatisfactory by the host institution.

d) Circumstances, such as illness, arising which, with your host institution’s agreement, would render it impossible for you to complete your Fellowship satisfactorily or prevent the purpose of the fellowship from being fulfilled.

e) Dismissal, for any reason, from the host institution.

f)  Breach of any local UK law and practices, or breach of any law in your home country if any element of your fellowship requires study remotely from home.

g) Conviction of bribery, in line with the UK Bribery Act, which came into effect on 1 July 2011. The current fellowship will be rescinded and you will be banned from applying for a Chevening Award for a period of up to five years.

h) Failure to comply with the conditions of your UK visa.

i)  The discovery that you have submitted fraudulent documentation.

15. Repayment of fellowship funds

a) In the event of such termination, the Chevening Secretariat shall have no further obligation to you and you shall be bound to repay the amount paid under the fellowship, unless:

  • The termination is a result of ill health and this has been certified by a registered medical practitioner.
  • The FCDO/Secretariat exercised its discretion to exempt the fellow from this condition.

16. Amendments

The FCDO reserves the right to change these Terms and Conditions at any time and the current version can be found on the Chevening website. Once an acceptance form has been signed, this confirms that you agree to these terms and conditions and are bound by them.

17. What happens if I breach a condition?

Failure to abide by any of these terms and conditions could result in suspension or withdrawal of stipend; ejection from the programme and/or repayment of the award in full. If you breach a condition of your fellowship, the relevant part of the terms and conditions will explain what will happen next.

You may be liable to pay a penalty. Where you are required to pay a penalty fee and are in receipt of a stipend, this will be automatically deducted. If you are not in receipt of a stipend you will be given one month to make the appropriate payment. Any reference to withholding of allowances may include any or all of the allowances to which you may be entitled.

Any breach of your fellowship conditions is treated seriously and if you think you have breached a condition you should contact your programme officer immediately to discuss your situation. We would urge you to take prompt action to resolve any misunderstanding that may arise as a result of a breach, accidental or otherwise.