The effectuation of a Chevening Scholarship is contingent upon the availability of transportation and sufficient funds, stable conditions in the UK and the Scholar’s ability to procure relevant UK entry clearance (a visa) and receive medical clearance. Neither the FCO nor the Secretariat assumes responsibility for any injury, accident, illness, loss of personal property or other contingencies which may befall a Scholar during the course of his/her Chevening Scholarship. We strongly advise that you take out appropriate insurance to cover your travel to, and stay in, the UK. For the purposes of these terms and conditions, it should be understood that the UK includes the countries of England, Scotland, Wales, and Northern Ireland only; UK overseas territories are not considered as being part of the UK in this instance.
Full details of administrative arrangements will be given to Chevening Scholars with conditional and final award letters and on the Chevening website. When considering whether to apply for or to accept a Scholarship, you should be aware of the following points:
1. Value of scholarship
a) A full Chevening Scholarship normally comprises:
- Payment of tuition fees (up to a limit – check individual country pages on the Chevening website for details of fee caps)
- Economy travel to and from your country of residence by an approved route for you only
- An arrival allowance
- The cost of an entry clearance (visa) application for you only
- A grant for the cost of preparation of a thesis or dissertation (if required)
- An excess baggage allowance
- A monthly personal living allowance (stipend) to cover accommodation and living expenses. The monthly stipend will depend on whether you are studying inside or outside London. These rates are subject to annual review
- A study travel grant
- A travel top up allowance
1.2 Changes to the value of a scholarship
a) The value of your Scholarship will differ from the above in the following circumstances:
- Your Embassy or High Commission offers you a part award. This type of award will provide funding for tuition fees (no stipend or other allowance) OR stipend and allowances only (no tuition fees) only. In the case of part awards you will be expected to fund any difference
- You are offered an award to study an MBA. The Chevening contribution to the tuition fee is capped at £18,000. You will be expected to fund the difference. You may be required to demonstrate that you hold sufficient funding to cover the remaining tuition fee costs
- Your Embassy or High Commission decides to cap the Chevening contribution to your tuition fee. These caps are set by the Embassy and High Commission and you will be expected to fund the difference in cost. You may be required to demonstrate that you hold sufficient funding to cover the remaining tuition fee costs
- Your Award is sponsor by a partner organisation. Any awards of this type offered may vary depending on the agreement reached with the co-sponsor
- The FCO reserves the right to reduce a Chevening award or withdraw a Scholarship in instances where Scholars are beneficiaries of other significant awards, bursaries, prizes or earned income.
- All universities are expected to cover at least 20% of the cost of your tuition fees. In cases where a university is unable or refuses to provide such funding, the FCO reserves the right to withdraw the placement and send you to your next preferred choice. Alternatively, you may wish to cover the 20% amount yourself in which case we can continue with the placement at that university. Where this situation arises your programme officer will discuss the options with you.
2. Funding additional to a Chevening Scholarship
a) You must not accept any other form of publicly-funded award during your Scholarship and should not normally accept additional funding for purposes already covered by Chevening.
b) You must disclose on your application form whether you have applied, or intend to apply, for any other scholarships or awards.
c) Where you are considering applying for or are offered additional funding after you have been selected, you must disclose this to your Programme Officer as soon as possible.
d) You may retain funding or other benefits not specifically covered by your Chevening Scholarship and you may continue to be in receipt of a salary from your past employer during your Scholarship.
e) The right is reserved to abate Chevening Scholarships in instances where you are beneficiaries of other significant awards, prizes or earned income.
f) You are not barred from taking part-time employment while in the UK but should not accept employment or internship opportunities unless agreed with the Secretariat.
g) You must comply with the employment conditions of your visa, university/college regulations, and the conditions of award.
h) You should remember that your academic studies are of paramount importance and should be given due priority.
i) In certain circumstances you may be given or seek an opportunity to undertake UK-based employment, or be in receipt of additional funding originating from either abroad or from within the UK during your Chevening Scholarship. In such cases the following rules will apply:
- Extra income up to an including £3,000 over a 12 month period, will not be subject to a deduction
- Extra income in excess of £3,000 and up to and including £7,000 will result in a £250 deduction in monthly stipend
- Extra income in excess of £7,000 and up to and including £10,000 will result in a reduction to half stipend rate
- Extra income in excess of £10,000 will NOT generally be allowed unless such funding is to cover a Scholar’s contribution where an award is subject to a fee cap or is a part award
3. Keeping your contact details up to date
a) You must ensure that the Secretariat has up to date contact details for you, including UK address and email, and overseas address and email at the end of the Scholarship.
b) You must keep in touch with the Chevening Scholarships Secretariat during the term of your Scholarship and, in particular, keep it informed if you:
- Change your address, even temporarily
- Change your marital status
- Suffer any injury, illness, loss, or damage to your person or property
- Become involved in any legal action (civil or criminal), actual or threatened
- Are absent for more than four days at any one time from your place of study
c) You must return any form or request for information promptly to the Secretariat. If you do not, your stipend may be withheld.
4. Your university and course
a) You must diligently pursue the course of studies agreed and conform to the rules of any organisation in which you work or study.
b) It is expected that you dedicate yourself to your studies and successfully pass your Master’s degree at the first attempt. Where you are not able to do this Chevening will not pay for any fees associated with resitting exams or resubmitting written work.
c) You must not transfer to any other education institution.
d) You must not transfer to any other course of study than that confirmed in your Final Award letter without the express permission of your Programme Officer. Such requests must be made within 2 weeks of the course start date and supported by exceptional circumstances. Requests made after this time will not be considered.
5. Travel during an award
a) The UK is defined as including the countries of England, Scotland, Wales and Northern Ireland. UK overseas territories are not considered as being part of the UK in this instance.
b) You must remain in the UK (except for authorised absences) during your Scholarship.
c) You are not permitted to be outside of the UK for either academic or personal reasons for more than 30 days throughout the entire period of your Scholarship.
d) Where you exceed the 30 day limit, your stipend will be suspended until your return.
e) Where you will be absent from the UK (for less than 30 days), you should notify your Programme Officer at least two weeks before you intend to travel confirming your destination, the reason for your trip and the length of your intended stay abroad.
f) Absence for any reason in excess of 30 days requires the express permission of your Programme Officer. You should contact them at least two weeks in advance of your proposed departure for further information. You should not assume that permission to travel will be granted.
a) You must comply with the Chevening travel policy when booking your flights to and from the UK. If you do not you may lose the entitlement to have your flights covered by Chevening.
b) Chevening Scholars who are entitled to a homeward flight must book their flight at least one month before the expiration of a scholar’s tenure if not sooner. Stipends may be withheld if the Secretariat is not informed within this timeline of the return flight details.
c) Your Scholarship is calculated to support your costs only. There is no provision for dependants of Chevening Scholars. Scholars are advised not to bring dependents to the UK. The Chevening programme provides no financial or pastoral support for dependants and will not endorse the visa applications of, nor provide travel for, dependants.
d) You must complete and return all report requests and surveys sent to you throughout your Chevening Scholarship. Failure to complete reports and surveys may result in stipends and/or allowances being withheld or penalties being applied. If you are unable to complete the survey/report in time, you should contact your programme officer before the closing date to request an extension.
e) You must act as an ambassador for both Chevening and your home country while in the UK and remember that your actions and remarks will have an impact on the reputation of both.
f) You must not engage in political activities or in any other activities of a public nature likely to affect the British Government adversely.
g) If you share your Chevening experiences online, you should acknowledge that these views are their own and do not represent the Chevening programme or the FCO.
h) You must not serve as an official representative (whether diplomatic, consular, or otherwise) of any government during the course of your studies.
i) You must acknowledge Chevening in any publications (e.g. journal articles, book chapters or a thesis) resulting from your visit to the UK during the term of your Chevening Scholarship. You must cite Chevening Scholarships as ‘Chevening Scholarships, the UK government’s global scholarship programme, funded by the Foreign and Commonwealth Office (FCO) and partner organisations.’ You must also pass a copy of any such publication or broadcast to the Secretariat.
j) Any behaviour which is deemed to be in breach of the above conditions may result in an official warning regarding behaviour from the Secretariat, a formal letter of warning from the British Embassy or High Commission and may result in the withdrawal of an award.
7. Social media usage
a) Scholars and alumni should adhere to certain good practices and conventions of polite and constructive discourse when using Chevening social media platforms.
b) You must not post comments or material that:
- Contains abusive, obscene, indecent or offensive language
- Contains swear words or other sorts of profanity
- Contains abusive language towards an individual involved in the thread, other organisations or the page administrator;
- Constitutes spam or promotes or advertises products except where it is for an event, publication or similar item that has direct relevance to the subject of discussion (information about locating and sharing knowledge and expertise is welcomed)
- Is designed to cause nuisance to the page administrator or other users
c) If we have to remove a post, we will contact you to explain why. Repeat offenders may be blocked from using our social media indefinitely and/or have their Scholarship withdrawn on grounds of misconduct.
d) You must gain permission from the Secretariat if you seek to set up a Chevening group on any of Chevening’s social networks.
8. Events and opportunities
a) You must attend an Orientation Day within the UK following your arrival.
b) You must attend the Farewell Event if your final award letter confirms that you will still be in the UK at the time.
c) You may be excused from attending mandatory events in the following circumstances:
- i. Unavoidable course commitments
- ii. Ill health
- iii. Significant personal commitments
- iv. Where the date occurs outside the scholarship period
You must contact your programme officer for further advice if you believe one of these categories is applicable to your situation at least one week prior to the event or within two days following the event.
d) If you fail to attend a mandatory event and have no exceptional circumstances (listed at 8(c)) you will be required to pay a £100 penalty. If you are in receipt of a stipend, this will be automatically deducted. Where you are not in receipt of a stipend you will be given one month to make the payment.
e) If you fail to attend an optional event, having confirmed your attendance, not provided notice, and none of the above exceptional circumstances apply, you may be liable for the cost of your place at the event and may lose the opportunity to attend future events. Please see the specific events guidelines for further information regarding this.
f) You must engage with other Chevening Scholars by attending as many events /receptions organised by the FCO and the Secretariat as possible whilst in the UK.
g) You must behave appropriately at all events which you attend and give appropriate notice to your programme officer if you are unable to attend.
h) Failure to attend events (either mandatory or optional) once registered may result in future opportunities being withheld and your embassy or high commission being notified.
Scholars and guests who sign up for Chevening events are responsible for their own safety and that of their belongings. Chevening Secretariat assumes no responsibility for any physical harm or loss of personal belongings incurred while travelling to or attending our events.
If you have a condition that could affect your ability to participate in some of our events, please use your best judgment when signing up for those events and inform the organiser of your limitations as soon as possible. Please note that Chevening staff are not qualified to offer first aid, and if any medical emergencies arise during our events, you will be directed to the closest medical facility.
9. Publication of your Scholarship
a) The FCO and ACU will handle all information about Scholars according to the data protection principles enshrined in the Data Protection Act 1998.
b) The FCO and the Secretariat reserve the right to publish the names and basic details of candidates selected for awards on the Chevening website or on other websites or in other publications.
c) The FCO reserve the right to use and share a Scholar’s details, for purposes necessary for the administration of the Scholarship, with other Chevening Scholars and alumni, relevant university contacts, sponsor/partner organisations and other FCO and government departments. By applying for and accepting a Scholarship you give consent for such sharing and publication of your details in the event of your application being successful.
d) In submitting an application and accepting a Chevening Scholarship, you consent for your data to be recorded and used in these ways (please see Data Protection Policy).
e) In accepting a Chevening Scholarship you agree that your contact details may be shared with other Chevening Scholars in your year unless you confirm otherwise on the Data Preferences Form.
f) In accepting a Chevening Scholarship you agree to provide the Secretariat with a short biography and photograph that can be published on www.chevening.org, unless you confirm otherwise on the Data Preferences Form.
g) By accepting a Chevening Scholarship, you consent to your details appearing in the Chevening Alumni Directory on completion of your award, unless you communicate exceptional circumstances to t he Secretariat which would exempt you.
10. Duration of Scholarship
a) A Chevening Scholarship is tenable for 12 months only but may terminate sooner in circumstances where your course is less than one year in length.
b) Chevening Scholarships may not be extended beyond 12 months unless there are exceptional circumstances. Exceptions will only be granted by the FCO if the time is necessary for you to complete your current Masters course and there are strong academic or welfare reasons to support this. All extensions are subject to the availability of funds and you should not assume that extensions will be granted.
c) Stipend payments will only be made for the duration of your course.
d) Should you choose to leave the UK prior to the end date noted on your award letter, stipend payments will stop on the date you depart from the UK.
11. Deferral of Scholarship
a) Applications to defer awards will only be granted in the case of pregnancy. In such cases you may either continue with your award or you may defer it till the following academic year.
b) If you are pregnant and wish to continue with the Scholarship, you need to be aware that if you take any extended period of leave, it is possible that your visa will be cancelled and, if so, you will have to return home and apply for another visa before being able to resume your studies.
c) All other candidates selected for a Chevening Scholarship who are unable to take up their award must normally withdraw from the programme and re-apply the following year.
12. Visas and immigration
a) All regulations concerning immigration and entry clearance (visas) are set by the Home Office and are subject to change.
b) You must abide by all conditions of your UK visa.
c) If you breach the conditions of your visa, the Secretariat may be required to issue you with a formal letter, notify the embassy or high commission or partner and/or restrict further access to the Chevening network (via events or digital platforms). Depending on the nature of the breach, your university (as your visa sponsor) may be required to curtail your visa. In this case, your scholarship will be withdrawn.
13. Conclusion of your scholarship
a) You must return home for a period of at least two years following the completion of your Scholarship. The Secretariat is unable to provide any letter of support which might be required to enable a Scholar to stay on to work or study in the UK.
b) If you do not remain at home for two years following completion of your Scholarship, this will be treated as a breach of a Scholarship condition and you will be liable to pay back all monies paid to you during the course of your Scholarship.
c) You must not apply to switch to any other visa category or extend your current visa on completion of your studies.
d) You must inform your British Embassy/High Commission once you have returned to your home country, and remain in touch following your return.
e) At the end of your scholarship, you must inform the Secretariat of your intended date of departure from the UK. Final stipend and allowance payments will be withheld if the information is not provided by the deadline given by the Secretariat.
14. Termination of a scholarship
The Secretariat, acting on behalf of the FCO, will be entitled to terminate the Scholarship at any time, by immediate notice to you in writing, in the event of:
a) Misconduct, whether in connection with your study or otherwise.
b) Failure to make such progress in your study as is considered satisfactory.
c) Circumstances arising, that after discussion with you and your academic supervisors, would render it impossible for you to complete your Scholarship satisfactorily or prevent the purpose of the Scholarship from being fulfilled.
d) Dismissal, for any reason, from your host university.
e) Breach of any local UK law and practices.
f) Conviction of bribery, in line with the UK Bribery Act, which came into effect on 1 July 2011. The current Scholarship will be rescinded and you will banned from applying for a Chevening Scholarship for a period of up to five years.
g) Failure to comply conditions of entry clearance to the UK.
h) The discovery that you have submitted fraudulent documentation.
i) Failure to fulfil any one or more of the undertakings set out above.
15. Repayment of Scholarship funds
a) In the event of such termination, the Chevening Scholarship programme shall have no further obligation to you and you shall be bound to repay the amount that has been paid to you under the Scholarship, unless:
i. The termination is a result of your ill health and this has been certified by a registered medical practitioner
ii. The FCO/Secretariat has exercised its discretion to exempt you from this condition
The FCO reserves the right to change these Terms and Conditions at any time and the current version can be found on the Chevening website. Once an acceptance form has been signed, this confirms that you agree to these terms and conditions and are bound by them.
What happens if I breach a condition?
Failure to abide by any of these terms and conditions could result in: suspension or withdrawal of stipend; ejection from the programme and/or repayment of the award in full. If you breach a condition of your scholarship, the relevant part of the terms and conditions will explain what will happen next.
You may be liable to a pay a penalty. Where you are required to pay a penalty fee and are in receipt of a stipend, this will be automatically deducted. If you are not in receipt of a stipend you will be given one month to make the appropriate payment. Any reference to withholding of allowances may include any or all of the allowances to which you may be entitled.
Any breach of your scholarship conditions is treated seriously and if you think you have breached a condition you should contact your programme officer immediately to discuss your situation. We would urge you to take prompt action to resolve any misunderstanding that may arise as a result of a breach, accidental or otherwise.